EventPro User Manual

Reservation Maker Information

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Reservation Maker Information

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Reservation Maker Information

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1.The “Reservation Maker” is the person/company responsible for making the reservation, but is not necessarily an occupant of the room nor necessarily responsible for the payment.
a.If you chose Reservation for a Booking, the Reservation Maker will default to the default contact of the company that booked the event, but you can change this if required.
b.If you chose Reservation without a Booking, there will be no default contact in the fields.
c.If you began the reservation from the Event Maintenance screen, the reservation maker will default to the default contact of the company that booked the event you are working in, but you can change this if required.

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2.To select a Reservation Maker from your Company/Contact or Attendee database, click the Contacts, Company or Attendees button under Select From. The Attendees button will only appear if the accommodation is linked to an event, and you will only be able to select an attendee if the event contains attendees.
a.The Find window will appear.
b.Search for the relevant company, contact or attendee, or create a new entry by clicking the New button.
c.Click to highlight the relevant company/contact or attendee and click OK.
3.You can also type in an entirely new individual that is unrelated to any in your database.  You must type in a first name, last name and company name in order to move to the next screen.
4.If you want to add the Reservation Maker as an occupant to each room, check the Add Contact as Occupant to Each Room.  If you only want to enter the reservation maker as an occupant in one room, you will have the opportunity to do that later in the process.
5.If you have any Accommodation Reservation user fields, click on the User Fields tab and enter the relevant information.  For more information about user fields, see Chapter 14: User Fields, Creating User Fields.
6.When you have completed all of the relevant fields, click Next.
7.The next screen asks you to Select the Reservation Dates and Review Availability.