EventPro User Manual

Bookings Overview

Hide Navigation Pane

Bookings Overview

 Previous topic Next topic No directory for this topic Expand/collapse all hidden text  

Bookings Overview

 Previous topic Next topic Topic directory requires JavaScript JavaScript is required for expanding text JavaScript is required for the print function Mail us feedback on this topic.  

Click the Bookings button.

_img722

At the top of this page, you will see the Date Selection Calendar on the left, the Location Group drop-down box in the middle and Status Legend on the right.  In the bottom half of the screen is the Booking Calendar, with the dates/times along the header row and the locations along the left side.

_img893

Remember, you will only be able to see Locations if they were set up to appear on the website.  When you set up your locations in Chapter 1: Setting Up EventPro, Step 8: Locations, you need to check the Show on Web box for the location to appear in EPWeb.

Click to Expand/Collapse textMonth, Week and Day View

To view a different month, week or day of the booking calendar, click on the Month, Week or Day button at the bottom left.  The Booking Calendar will adjust to the new date setting.

_img894

_img895

To switch days, weeks or months, click on a date in the Date Selection Calendar in the upper left corner.  Use the single arrows to scroll through months and the double arrows to scroll through years.
Click to Expand/Collapse textLocation Groups

The Locations along the left side of the calendar will be grouped by Location Group.

If the booking calendar appears too cluttered because of the number of locations, you can limit the Location Groups that appear.  Select the location group you want to view from the Location Group drop-down list.

To determine the location group that appears by default when the user views the booking calendar, see Server Configuration: [Booking Calendar] below.

Click to Expand/Collapse textColumn and Row Size

You can customize the location column width and row height of the Booking Calendar.  See Server Configuration: [Booking Calendar] below.

Click to Expand/Collapse textEvents and Viewing Event Information

Any booked locations or restrictions will appear as colored cells.  Review the legend to determine the status of the event.  Remember that whether an event appears in the calendar depends on three settings in EventPro.

1.First, the event’s status must be a status for which the Show on Web box has been checked.
2.Second, in the Event tab in the in Event Maintenance screen, if the Web Status of the event is Hide, the event will not appear on the calendar.
3.Third, the viewer’s Online Rights determine which events the viewer can see: None, All or Own (their events only).

If you float your mouse over a booked location, the Booking Number, Event Name, Date and Times will appear.  If there is an (R) in front of the Booking Number, it means that it is a related location; the actual location is not booked, but the booking of a related location makes it unavailable.

Click on a colored cell twice to view Event Information.  See Event Information below for more information.
Click to Expand/Collapse textLocation View

Click on a Location in the left column of the calendar to move to the Location View and view its General Information, Features and Setup Types.

_img723

Click the Back button at the bottom of the page to return to the calendar.
Click to Expand/Collapse textBegin a New Booking

Click on a cell in the booking calendar.

To create a new booking for that selected date and location, click on the New Booking button next to the Month, Week and Day buttons.

To continue with creating the new booking, see New Booking below.