EventPro User Manual

Split Locations

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Split Locations

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Split Locations

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If your facility creates large events that span over days, weeks, months or even years, you may find that it is convenient to book a multi-function event all at once from one New Booking window, rather than having to create a bunch of individual bookings that relate to the one main event. However, afterward, you may find that a very large event will slow down the program by displaying large amounts of information on one screen and doing multiple conflict checks that may not be necessary at the time.

The Split Location feature provides you with the most convenient option: you can book one large, multi-function event through a single booking window, then split it into several bookings for easier event maintenance.

1.To split locations, you do not have to have any particular location selected in the top selection grid of the New Booking window. Simply click Detail Options | Split Locations.

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2.In the Split event by box, choose whether you want to split the event by Day, Week, Month, Year or Location.  Click OK.
3.The Confirm dialog box will warn you that you are creating multiple bookings.  Click Yes to continue.
4.If you are splitting the event by year, choose the Month and Day to split the event on in the Split by Year dialog, and click OK.
5.The Confirm dialog box will ask whether you would like to copy over all actions from the original event to each new event.  If you would like to copy the actions to each new event, click Yes.  If you want the actions to remain only with the first booking of the split event, click No.
6.The Split Results box will inform you that your original booking was split into several bookings, displaying the new numbers for the bookings.  Click OK.
7.The event will not actually be split into separate bookings until you click Finish at the end of the New Booking wizard.
8.Note that the Attendee Types and Booths of the original whole event will be copied to all new events formed by splitting the event.
9.You can also split the booking later from the Event Maintenance screen.  See Split Events in Chapter 3.