EventPro User Manual

Miscellaneous

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Miscellaneous

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Miscellaneous

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Under the Miscellaneous tab, you can add any additional detail charges that are not listed under any other tab. Unique or unusual charges can be added here.

You will notice that Miscellaneous items are placed in a sub-tab under the Detail tab, next to the Location(s) and Day(s) sub-tabs, rather than in the bottom grid with the Setup, Staffing, Catering, Beverages and Packages tabs.  This is because Miscellaneous items are linked to the event itself, and do not have to be linked to a particular location, day or time in which the event occurs.  Setup, Catering and Beverages will all be linked to particular locations and days.  Staffing items, although they do not have to be linked to locations, must still be linked to the event day or time.

Note that you can continue to add and edit Miscellaneous items even after an event has been cancelled, as you may want to use miscellaneous items for cancellation fees.

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1.Select the Miscellaneous sub-tab under the Detail tab.
2.Click the New button across from the upper grid.  The Miscellaneous Item [New] window will appear.
Click to Expand/Collapse TextGeneral

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1.Select a Date on which this miscellaneous item will be used or occur.  Note that, unlike the other resource items, this does not have to be a date on which the event occurs.
2.From the drop-down list, select the Group to which this item relates. If the miscellaneous item does not relate to any of the event detail groups, then choose Miscellaneous for the group.
3.If applicable, select a Sub-Group from the drop-down list. You will only be able to choose a Sub-Group for Setup or Staffing.
4.In the Item Code field, type in the name of the item.
5.If you selected Miscellaneous, Setup or Staffing from the Group drop-down list above, you can type in a new item or you can choose from a drop-down list of miscellaneous, setup or staffing items you created previously in your resource table.  If you choose an item from the Item Code drop-down list, the other fields will default to the information you entered when creating the item.  You can leave these defaults as they are or make changes.
6.If you need to create a new item, enter the relevant information in the appropriate fields.  To review the instructions for creating a Miscellaneous Item, refer back to Chapter 1: Setting Up EventPro, Step 9: Resources.
Click to Expand/Collapse TextComments

If you have selected an existing miscellaneous item, the comments field will default to the text you entered when creating this item, but you can alter it here.

If you created a new item, enter additional comments here.

Information entered here can be printed below the item on the setup and confirmation sheets.  Click the Wordprocessor button to switch to the word processor.
Click to Expand/Collapse TextTaxes

If you have selected an existing miscellaneous item, the taxes will default to the Applicable Event Taxes that are applicable to the item, but you can select others if you wish.

If you created a new item, select the applicable taxes here.
Click to Expand/Collapse TextAccounts

If you have selected an existing miscellaneous item, the Accounts will default to those you selected when creating this item, but you can use the drop-down arrows to select different codes if necessary.

If you created a new item, select the applicable codes here.
Click to Expand/Collapse TextUser Fields

If you custom-defined any user fields under Setup | User Fields | Event Detail | Event Miscellaneous, they will appear here.

You can enter information as required.
3.When you have added all the information you need for this miscellaneous item for this event, click Save. The item will be added in the Miscellaneous tab.