EventPro User Manual

Exhibitor Labels

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Exhibitor Labels

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Exhibitor Labels

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You can print labels or envelopes for exhibitors using label templates you created.  See Chapter 12: Communications, Part C: Label Templates, Creating a Label Template and Creating an Envelope Template.

Find the relevant event containing the exhibitors for which you want to print labels.

Click on the Exhibitors tab and select the View Exhibitors tab. Click on the Exhibitor List View sub-tab below.

Click to Expand/Collapse textSelect Exhibitors and Print
1.You can include all or selected exhibitors in the mail merge.
a.If you want to include all exhibitors in the mail merge, you do not need to select or filter any.
b.You can multi-select specific exhibitors by holding down the Ctrl key and clicking on the desired exhibitors.
c.You can also limit the number of exhibitors you see in the selection grid by setting a filter (refer to Introduction: Common Function, Setting a Filter)
2.Click the Print button to the right of the selection grid containing the list of the Exhibitors.
Click to Expand/Collapse textRun Report Window
1.The Run Report window opens.
2.Click the Expand All button in the bottom left corner to ensure that you can see all of the options.
3.Click on Labels under Other Reports and click OK.

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4.In the Exhibitor Labels dialog box, choose whether you want to print labels for Selected Exhibitors or All (Filtered) Exhibitors.  Click OK.
Click to Expand/Collapse textLabels Window
1.The Labels window opens.
2.Under Label Options, choose the appropriate Label Template from the Label Selection drop-down list.  Remember that the template you select must contain Exhibitor merge fields.  Review Chapter 12: Communications, Part C: Labels.

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3.Choose the direction in which you want to print labels: Left to Right, or Top to Bottom.
4.If some of the labels on the paper have already been used, enter a number in the Skip Labels field to indicate how many labels the printer should skip (on the label paper, start in the top left corner and count in the direction you chose above – Left to Right, or Top to Bottom).
5.If you are printing multiple labels, choose a Sort Order.
6.If you want to save a record of printing this label, check the Update Communications checkbox, and select a Method and Reference.   You may not find it necessary to store a record of a label printing, particularly if you print many labels and want to preserve hard disk space.
7.Choose the Report Shading you want to use.
a.Gray: The default EventPro gray scheme, which is suitable for black and white printing.
b.Color: The custom color scheme you created earlier in System Settings (review Chapter 1: Setting Up EventPro, Step 1: System Settings, Reports).
c.Designed: The color scheme set up in the report layout in the Report Designer.  If you choose this option, EventPro will not modify the color scheme as it appears in the report layout.
d.Off: No report shading.
8.Click OK.  The Print window appears.
9.Select a Destination, which presumably will be your Printer.
a.Ensure that the Printer settings are correct, including paper size and source.
b.Click the Properties button next to the Printer Name to adjust additional settings.
10.Click OK to print.