You can include all of the companies/contacts in the label mail merge or you can limit the number of companies/contacts:
a.
Select One: Click to highlight the company/contact for which you want to print a label.
b.
Multi-Select: Hold down the Ctrl key and click on the desired companies/contacts. A red dot will appear in the far left column of each selected record, and a dot and arrow will appear next to the last-selected record. You can now include only these selected companies/contacts in the label mail merge.
c.
Filter: Set a filter so that only the companies/contacts you want included in the label mail merge appear in the selection grid. To review how to set a filter, see Introduction: Common Functions, Setting a Filter.
d.
All: If you want to include all companies or contacts, you do not need to select or filter any.
In the Run Report dialog, select Labels and click OK.
2.
In the Print Options dialog, choose whether you want to print Selected companies/contacts or All (Filtered). Selected companies/contacts will only print a label for each company or contact you selected above. All refers to all of the records visible in the selection grid. Therefore, if you set a filter, and twenty companies/contacts are visible, those twenty companies/contacts amount to “All” for the purpose of printing labels.
If there is an Event merge field in the label template (e.g. “EventName”) you can find the relevant event by clicking the ellipsis next to the Event Selection field.
3.
Under Label Options, choose the appropriate label template from the Label Selection drop-down list.
4.
Choose the direction in which you want to print labels: Left to Right or Top to Bottom.
5.
If some of the labels on the paper have already been used, enter a number in the Skip Labels field to indicate how many labels the printer should skip (on the label paper, count from the top left corner in the direction you chose above – Left to Right, or Top to Bottom).
6.
If you are printing multiple labels, choose a Sort Order.
7.
If you want to save a record of printing this label, check the Update Communications checkbox, and select a Method and Reference. You may not want to store a record of printing labels, particularly if you print many labels and want to preserve hard disk space.
8.
Choose the type of Report Shading you want to use.
a.
Gray: The default EventPro gray scheme, which is suitable for black and white printing.
b.
Color: The custom color scheme you created earlier in System Settings (review Chapter 1: Setting Up EventPro, Step 1: System Settings, Reports).
c.
Designed: The color scheme set up in the report layout in the Report Designer. If you choose this option, EventPro will not modify the color scheme as it appears in the report layout.
Select a Destination, which presumably will be your Printer.
2.
Ensure that the Printer settings are correct, including paper size and source. Click the Properties button next to the Printer Name to adjust additional settings.
