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View previous issues of the EventPro Connection at http://www.eventprosoftware.com.au/newsletters/. |
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EventPro's Sales Team will be attending the 2009 International Association of Fairs and Expositions (IAFE) Convention & Trade Show in Las Vegas, from November 30th to December 2nd. This year’s convention promises great functions geared toward professional development, social networking, facility marketing, budgeting smart, and more. There’s something for everyone, including festivities planned by the Young Professionals Initiative. |
Our Sales Team is especially excited to find out what kind of growth the collaboration of minds may bring to EventPro when they witness our software in action. It’s the true treasure of trade shows – meeting new people, exchanging information and discovering those opportunities for growth. Our Sales Team invites you to visit the EventPro booth, Booth #1319, where you can experience software demonstrations and learn more about how others in your industry use and benefit from our event management software. From the experience, EventPro Software will take home any feedback we gather so that we can continue to nourish our number one goal of enhancing our software based on the input from participants of industries which most inspire our product. |
EventPro Software is proud to participate in this gathering to promote shared knowledge and professional growth in the Fairs and Exhibitions Industry. If you’re thinking of attending the upcoming 2009 IAFE Convention & Trade Show, remember to stop by Booth #1319 so that we can say hi and answer any of your questions. We look forward to seeing you there and for the chance to hear your feedback in person. |
For more information about the 2009 IAFE Tradeshow & Convention, see http://www.fairsandexpos.com/events/convention/. Keep posted about future events with EventPro’s News and Newsletters on our website. |
With the new EPMobile Module, EventPro users now have the opportunity to check booked events on the calendar, make booking requests, find events and search for available space, straight from their mobile device. It’s convenience and freedom in one and it’s now being offered at a Special Introductory Rate of 25% Off with Unlimited Users! (Offer expires October 31, 2009). That’s right, not only does your company have the chance to save on this brand new module, specially designed for mobile devices, but there is also no extra charge per user. |
You can visit our website and view an example of the EPMobile Module or schedule a Free Demonstration by contacting our Sales Department at Sales.au@EventPro.net or (02) 9772-7777 (Press 1). If you’d like to take advantage of the introductory price, quote Promotion Code: EPNL0910A (must be quoted to receive discount offer). |
This promotion only applies to current clients who have already purchased the software. It cannot be applied retroactively to previous purchases. It does not have cash value and cannot be combined with any other promotion or discount offer. No substitutions or transfer rights will be given. |
With over 100 professionally designed, built-in reports, EventPro will provide you with the detailed information you need – fast! |
EventPro’s reports cover all different areas of the program. For example, you can use the Event Maintenance Reports to run a Booking Slip, Confirmation Sheet or Banquet Event Order (BEO). Under Financial Reports, you can print Event Balances, Aged Invoices, Revenue vs Cost reports, and many more. With the Event Reports, you can view Location Availability, Location Use, and Location Conflicts. If you have the optional EventPro modules, you will be able to access special reports for Attendees, Exhibitors, Enquiries and Accommodations. |
There are many more reports in EventPro, which should cover all your reporting needs, but if you have more specific requirements, you can customise existing reports or create entirely new reports in EventPro’s built-in Report Designer. NOTE: Customising and producing new reports requires previous experience with SQL scripts and report building. |
Most of EventPro’s reports can display different information depending on the options you select for the date range, included items, filtering, sorting, etc. After you run a report, EventPro gives you the option to print, view on-screen, email, or save the report to file. If saving your report to file, you can choose from a range of formats, including RTF, Excel, HTML, JPEG, and PDF, due to EventPro’s seamless integration with Windows® and applications such as Microsoft® Office. |
Knowledge is power – and EventPro Reports will ensure that you have the knowledge you need! For more information about reports, consult the EventPro User Manual at Chapter 15: Reports. Do you want to become a report pro quickly or get some help with customisation? Consider buying a few hours of EventPro Training. Our expert trainers will get you on your way and save valuable time. For more information, contact our Sales Team at Sales.au@EventPro.net or (02) 9772-7777 (Press 1). |
If your database is getting larger and larger by the day, it may be time to purge some stuff you don’t need anymore. EventPro has several purge options contained under the Utilities menu. For example, you can clear out completed actions or read messages. You can also purge completed events to a historical database, so that even though the events no longer take up space in your main database, you can still find the events in the historical database if necessary. |
If you have many catering options set up in EventPro, but only select a handful in each event, a handy purge is Delete Unused (Unselected) Catering and Beverage Detail. This will delete the unused catering and beverage records without affecting the catering and beverage items you actually chose for the event. |
If you embed medium or large images into your communications, another useful utility for clearing unnecessary information from your database is Remove Letter Images from Communications. If you send many communications with embedded images, you may want to run this utility monthly. |
For more information about utilities such as purging and how to use them, refer to Chapter 16: Utilities in the EventPro User Manual. Remember that any time you run utilities, you should create a complete backup of your data, in addition to the regular data backups you should already be running. |
If you have a question about EventPro, don’t forget to check out the FAQs (Frequently Asked Questions) on our website. The answer you need may just be a click away! |
Did You Know… that the Linked Criteria Filter allows you to determine which attendees have or have not received certain communications? For example, say you have a list of attendees, only half of whom have received an event invitation. You know how to filter the list to find those attendees who have received the invite, but can you create a list of attendees who did not receive it? Yes, you can... with Linked Criteria. |
The key to using Linked Criteria is to create a system of Communication References and use them consistently. For example, in your General Lookup Tables, you could create a communication reference called “Invitation Sent”. Then, each time you send an invitation to an attendee, you must select “Invitation Sent” as the communication reference. Later, if you create a filter in the Filter Criteria window, with the intention of viewing attendees who did not receive an invitation, you would select the Communication Reference of “Invitation Sent” in the Communications tab and select Exclude from the Linked Criteria drop-down list in the Attendees tab. The resulting view will display attendees who do not have an “Invitation Sent” communication in their records, therefore creating a list of attendees to whom you must send invitations. If you want to see attendees who received the communication, you would Include the linked criteria. |
You may have hundreds of attendees and thousands of communications in each event. Use the Linked Criteria Communications Filter to ensure that important communications don’t get lost in the shuffle. Learn how to take control of communications in the EventPro User Manual under Introduction: Common Functions, Setting a Filter: Linked Criteria with Attendees, Exhibitors, Companies and Contacts. |
To download the newest Software Update, log in to the EventPro Support Website. Click on the Downloads tab and click on the EventPro Install V6.9 (6.9.4.684) link. |
Software Updates are only available to customers with a current Upgrade Protection Plan. If your Upgrade Protection Plan has lapsed, contact our Sales Department at Sales.au@EventPro.net or (02) 9772-7777 (Press 1). They can provide you with information on how to reactivate your Upgrade Protection Plan so that you can continue to get the maximum advantage out of EventPro Software. |